KEV School Finance Platform goes where other systems stop, moving beyond the limits of spreadsheets, ERPs, and SIS platforms to solve the school finance gap they were never built to handle.
By uniting payments, school accounting, and reporting in one powerful system, KEV gives districts the clarity to see every dollar, the control to safeguard every fund, and the confidence to stay audit-ready at all times.
Purpose-built for K–12, KEV becomes the essential third pillar of district operations—working alongside your ERP and SIS to bring every piece of school-level finance together. From managing every fee across every school, to capturing payments through any channel, and tying each transaction to accurate, auditable records, KEV replaces scattered tools and manual work with unmatched visibility into the funds flowing in and out of your schools—all while delivering a seamless, convenient experience for parents and students.
All fees, fines, and fundraising. One system.
Managing fees, fines, and fundraising shouldn’t mean juggling spreadsheets or bouncing between systems. From tech fees and field trips to fundraisers, KEV School Finance Platform centralizes every type of fee in one place. Bookkeepers no longer have to switch between tools or piece together reports, and districts gain complete visibility into what’s charged, who’s paid, and what’s outstanding across every school.
Total Control Over Every Dollar In And Out.
ERPs stop at district-level totals, leaving schools to manage daily accounting on their own. KEV changes that with school-level accounting that works alongside your ERP—tracking every dollar in and out and capturing a full audit trail of every handoff. District finance teams finally gain the visibility and control they need to safeguard funds, enforce accountability, and quickly identify red flags.
Every payment method, every channel. Unified.
Most systems only handle online payments, leaving cash, checks, and in-person transactions scattered across paper logs and disconnected tools. KEV brings it all together by unifying every payment method and channel into one fully integrated platform with school accounting. Districts can manage every dollar with confidence, knowing each transaction is automatically tracked, receipted, and accounted for—while reducing risk of school-level fraud, manual work, and errors.
One school store. One checkout. One-stop-shop for parents.
Paper slips vanish. Cash stays home. Parents stop wondering what’s due, where to pay, or which login to use. KEV puts a single, personalized school store at their fingertips—so whether it’s school plays, team jerseys, or cookie dough fundraisers, it’s all there, organized by student. And when the experience is easier for families, more payments move online—cutting cash handling, handoffs, and risk in schools.
Complete Financial Visibility at every level.
KEV delivers real-time financial visibility at a level districts have never seen before. From a single student’s obligations to the financial health of the entire district, every role—from bookkeepers to principals to district finance—gets the exact insights they need, when they need them. Whether tracking unpaid fees, planning category budgets, or preparing for audits, KEV keeps every dollar visible – eliminating the financial blind spot for good.
Connect student records directly to school fees. As students join classes, activities, or change schedules, KEV’s financial platform syncs that data to ensure every fee is accurately and automatically assigned. No manual uploads, no missed charges.
By integrating with your district’s nutrition services vendor, KEV brings meal plan payments into the same checkout experience as activity fees. Parents can quickly add meal funds, view balances, and set auto-replenish—all from one easy-to-use platform.
KEV pulls all your school-based fees into one system—no spreadsheets, no double entry. Whether it’s a field trip, a lost textbook, or damaged equipment, charges can be automatically assigned, with every payment recorded, receipted, and visible at both the school and district level.
“After preliminary discussions with some vendors, we found that KEV was the only provider of a single, integrated solution designed specifically for school activity funds. We were particularly impressed with how SchoolCash allowed payments to be automatically posted directly to a school’s general ledger and across multiple accounts.”
CRAIG SELEINGER
SCHOOL ACCOUNTING SUPPORT
VANCOUVER SCHOOL BOARD
“Unlike our previous system, SchoolCash Online automatically reconciles and deposits fees into a school’s bank account—no manual intervention is required. Furthermore, all transactions are automatically written back to the general ledger. These automated capabilities have eliminated several time consuming processes, freeing up staff members to focus on higher impact tasks.”
KIMNEYE COX
DIRECTOR OF BUSINESS SERVICES
ASCENSION PARISH SCHOOL
“It is difficult to measure the financial impact of the system because we had zero transparency into our school fees before the SchoolCash Suite. This just speaks to how much we needed the solution. After you have it in place for a while, the monetary benefits become undeniably clear.”
NORTHERN SCHOOL DISTRICT
“Technology that tightly integrates online payments with accounting is the most powerful solution I’ve seen for preventing school fraud. From the second a payment is made, we are able to track it through a digital trail.”
MATTHEW MYDSKE
MANAGER FINANCE & BUDGETS
BURNABY SCHOOL DISTRICT
Klein Independent School District, a Texas district serving more than 53,000 students in northwest Harris County, sought a better way to improve financial visibility and simplify payment management across its 50 schools.
Activity Fund Specialist at Klein ISD, shares how the district adopted KEV School Solution to streamline fee collection, reduce cash handling, and provide clearer financial reporting.
KEV’s implementation approach is designed specifically for K-12 districts — structured, practical, and focused on getting schools live quickly with minimal disruption. Our team works closely with district stakeholders to configure schools, set up financial workflows and permissions, integrate with key systems such as your SIS and ERP, and deliver role-based training for bookkeepers, school staff, and district leaders. Timelines vary by district size and complexity, but many districts are up and running in a matter of weeks, with larger rollouts often completed in a few months.
KEV doesn’t replace your ERP—it completes it. Your ERP is the backbone of district finance, built to manage district-level finances, payroll, and accounting. But it wasn’t designed to capture the millions of dollars moving through schools every day—things like field trips, athletics, fundraising, and fees. KEV is purpose-built to fill that gap, bringing every school-level transaction into view and connecting each dollar to the right student, school, and account. By integrating directly with your ERP, KEV ensures every fee is accurately mapped to your chart of accounts, automatically rolled up across schools, and posted back for clean, audit-ready financials.
KEV’s SchoolCash is designed to connect student level activity to district finance records. Fees can be tied to the right category codes and chart of accounts, and payments are posted to the correct general ledger records and synced with the ERP. This helps districts keep school accounting clean, consistent, and audit ready.
