Some platforms stop once money’s collected, but the dollars going out are even harder to govern. KEV gives districts full visibility, enforced controls, and a complete audit trail of every dollar spent. Complete oversight means you’re never underprepared.
Trusted by 28,000+ schools across North America.
The Challenge
You may have approval thresholds, vendor rules, and signature requirements, but no system that enforces them. The only way to verify things is to audit every dollar collected and check written. It isn’t scalable and it isn’t secure.
When disbursements run outside the accounting system, there’s no way to check a fund balance before a payment goes out. Schools spend against numbers that may already be wrong, and overspending doesn’t surface until month-end reconciliation, when it’s already too late.
When an auditor asks, your team is hunting through approvals, POs, and GL postings scattered across files, inboxes, and phone calls. And once the check leaves, the trail goes cold. There’s no way to confirm it reached the right vendor, was deposited, or hasn’t been sitting uncashed for years.
The Solution
KEV is the only platform that manages disbursements, payments, and accounting together.
Districts keep full visibility of every dollar and know it was spent for the right purpose, by the right people. Schools get a fast, convenient way to pay vendors — by check or electronic payment — with the oversight and audit trail that keeps every dollar protected.
Districts set the rules: who needs to sign off, at what threshold, and what approvals are required. The system enforces them. No exceptions, no workarounds, and no room for fraud or mismanagement.
You control the vendor list and every payee is verified before a payment can be made. No unauthorized recipients, no duplicate entries, and no disorganized lists. And at year-end, standardized vendor records mean 1099 reporting takes care of itself.
Disbursements automatically post to the correct fund account, instantly. No manual entry, no reconciling a separate system. Money comes in, money goes out, and the books stay perfectly accurate.
Every payment is documented from initiation to settlement: who initiated it, who approved it, to which vendor, against which PO, and which GL it posted to. Once a payment leaves, districts can track whether it was received and deposited. No paper hunt when the auditor asks.
Because collections and disbursements are in one platform, fund balances are always up-to-date when payments are initiated. Schools spend against real numbers instead of old snapshots. If a fund can't cover a payment, the system flags it to prevent overspending.
Instead of the back-and-forth of cutting and mailing checks, schools transfer funds to the district electronically in minutes. Fast, secure, and documented from the moment it's initiated.
Hear from K-12 leaders
“KEV’s point-of-sale devices let our staff process card payments seamlessly — no manual re-entry needed. Every payment posts automatically to the right GL account and deposits to the correct bank, saving time and reducing errors.”
School Finance Staff, KEV Customer
“We’ve reduced cash handling, eliminated manual work, and gained real-time visibility into school spending. It’s made life easier for our bookkeepers and brought consistency to our reporting.”
District Finance Leader, KEV Customer
“With KEV’s School Finance Platform, we’ve reduced cash handling, eliminated manual work, and gained real-time visibility into school spending. It’s made life easier for our bookkeepers and brought consistency to our reporting.”
John Musso, Business Manager
“KEV saves us time and works for our bookkeepers. We have more control over school funds, which is very important because we were collecting $2 million per year in cash from our schools”
Director of Business Services, Ascension Parish School Board
