Security built for K-12 finance

When 26,000+ schools trust you with billions in payments and funds oversight annually, security isn’t optional—it’s everything. KEV protects the financial and student data that powers your district’s daily operations, because in education, data protection is our responsibility.

Our Certifications

Standards that matter in education

These certifications aren’t compliance checkboxes. They’re our commitment to protecting what matters most to your district.

PCI DSS Level 1 Certified – The highest payment security standard
SOC 1 Type 2 Compliant – Verified financial controls
SOC 2 Type 2 Compliant – Operational security validated by third-party audits
FERPA & COPPA Compliant – Student privacy protection built in from day one
FINTRAC Registered – Banking-grade compliance and financial oversight

Our Security Principles

Four Pillars of School Finance Security

What is the SchoolCash Suite and what modules are included?

The SchoolCash Suite is KEV’s school finance software for K-12 districts. It brings together school fee management, payments (online and in-person), school-level accounting, disbursements, reconciliation, and audit-ready reporting in one connected platform. Instead of using separate tools for fees, fundraisers, payments, and accounting, districts can manage school activity funds in one place.

Does KEV support cash and check tracking as well as online payments?

Absolutely! Yes—KEV supports all payment types, not just online payments. While many systems only handle online transactions, KEV brings cash, checks, cards, and digital payments together in one platform—so nothing is tracked outside the system. Every transaction is receipted, tracked, and tied to the correct student and GL code, giving schools a complete view of collections and helping districts maintain accurate, audit-ready financial records.

How does KEV handle receipting, deposits, and audit trails at the school level?

KEV ensures every payment — whether online, cash, check, or card — is receipted immediately and recorded in real time. As funds move through the school, each step — collection, handoff, deposit preparation, and reconciliation — is tracked and time-stamped in the system. KEV ensures a complete digital audit trail of every transaction and hand-off.

How does KEV map fees and payments to the general ledger and district chart of accounts?

KEV’s SchoolCash is designed to connect student level activity to district finance records. Fees can be tied to the right category codes and chart of accounts, and payments are posted to the correct general ledger records and synced with the ERP. This helps districts keep school accounting clean, consistent, and audit ready.

Data Protection

Bank-Level Security for School-Level Trust

Processing billions for school districts requires bank-grade protection. Here’s how we deliver it.

Infrastructure & Encryption

Microsoft Azure data centers with geographic data residency (Canada/US)
TLS 1.2+ encryption for all data in transit
AES-256 encryption for data at rest

ACCESS CONTROLS

Single Sign-On (SSO) integration with district systems
Multi-factor authentication for admin access
Role-based permissions—users see only what they need
Automatic access revocation when staff leave

Data Residency

Canadian school data stays in Canada
US school data stays in the US
No cross-border data transfers without explicit agreement

Operational Security

24/7 protection and monitoring

Security operations that never sleep—so you can rest easy.

Continuous Monitoring

Real-time security monitoring per PCI DSS requirements
Annual penetration testing by independent security firms
Comprehensive incident response following PCI standards
Annual vendor risk assessments per Bank of Canada requirements

Business Continuity

Disaster recovery with distributed backups
99.9% uptime for critical operations

Third-Party Risk Management

Secure integrations you can trust

We work with vetted partners who meet our security standards.

Verified Partners

Annual security assessments for all vendors
Similar accreditations required for data-handling partners
Secure integrations with student information systems like PowerSchool
Library management system connections with built-in security controls

Integration Security

Generic file import options for unsupported systems
Data flows protected by same standards as core platform
No unauthorized third-party access to student or payment data

Documentation & Transparency

Verifiable Security

Trust requires transparency. We provide the documentation you need.

Available Documentation

SOC 2 Type 2 reports (available under NDA)
PCI DSS compliance documentation
Security questionnaire responses
Detailed compliance reports for enterprise districts
Custom data processing agreement available

Security Contact: Need compliance documentation or have security questions? Contact our security team through your account representative or support channel.

Get full financial transparency, without compromising security

Process millions in school fees, fundraisers, and activities with confidence. KEV’s security protects your data while our platform protects your funds.

Customer Success Story

Discover how Cypress-Fairbanks ISD transformed their school funds management from a time-consuming, cash-heavy process into a streamlined, secure, and modern system.

In this video, school staff share their firsthand experience moving away from manual reconciliation, counting stacks of cash, and high-security stress to a digital-first approach with SchoolCash. From fundraisers to concessions, the transition brought a 50–75% parent adoption rate, reduced risk, and freed up valuable time for teachers and administrators alike.

Learning & Insights

Media & Community

Featured Resources

Upcoming Webinars