Online payments are only part of the picture. KEV helps K-12 districts track and reconcile cash, checks, online, and POS payments in one unified platform.
The Challenge
The Solution
KEV unifies fee management, payment collection, and financial workflows in one platform designed specifically for K-12 schools.
From online payments to cash, check, and POS transactions, districts gain real-time visibility into every dollar the moment money changes hands.
Create, assign, and manage school fees, fundraisers, forms, and activities from one centralized platform connected to your SIS.
KEV gives districts real-time visibility into cash, check, online, and POS payments with digital receipting the moment money changes hands.
Every transaction is tied to the correct student, mapped to the right GL account, and synchronized with your district finance system.
Replace spreadsheets and disconnected reports with standardized reconciliation workflows and real-time visibility across schools.
Track every dollar from fee creation through payment, deposit, and reporting with complete transaction traceability and role-based oversight.
Built-in controls, role-based permissions, and a complete audit trail help districts detect irregularities, prevent unauthorized transactions, and stay compliant with district and state financial policies.
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Hear from K-12 operations leaders
“KEV’s point-of-sale devices let our staff process card payments seamlessly — no manual re-entry needed. Every payment posts automatically to the right GL account and deposits to the correct bank, saving time and reducing errors.”
School Finance Staff, KEV Customer
“We’ve reduced cash handling, eliminated manual work, and gained real-time visibility into school spending. It’s made life easier for our bookkeepers and brought consistency to our reporting.”
District Finance Leader, KEV Customer
“Using both ebase and SchoolCash Online, we have experienced firsthand how each platform supports our processes efficiently. Bringing these platforms together within KEV Group will further amplify those efficiencies.”
FILOMENA GOLDSWORTHY
DISTRICT SCHOOL BOARD OF NIAGARA
“We have many modules of EBASE and working on getting another one. Very easy to use and teach for others to learn.”
RENEE R.
CUS/PLANT SERVICES OFFICER, FACILITES SERVICES
KEV supports every payment method families use — credit card, debit card, cheque, cash, Apple Pay, Google Pay, and digital wallets. Payments can be made online through the parent portal, in person at the school office, or via POS devices in the field. Every transaction, regardless of payment method, is instantly receipted and posted to the correct account.
Yes. KEV gives every family a personalized school store where they can view fees for all their children, across all schools in the district, in a single unified checkout. Parents can pay, sign forms, and manage everything in one place — without separate logins or multiple steps per child.
Yes. KEV integrates with leading ERP and SIS platforms including Skyward, PowerSchool, Frontline, Tyler, and others. Every fee is automatically mapped to the correct chart of accounts and pushed back to your ERP — so your district’s financial records stay accurate without manual data entry.
Yes. KEV is PCI DSS Level 1 certified — the highest payment security standard — and is also SOC 2 Type 2 compliant, FERPA compliant, and COPPA compliant. Every transaction is encrypted, every student record is protected, and every payment is processed through bank-grade security infrastructure. Visit Security to learn more.
Implementation timelines vary by district size and the number of payment types configured. KEV’s onboarding team handles the technical setup — including ERP integrations, fee catalog configuration, and parent portal activation — and trains bookkeepers and admin staff throughout the process. Most districts are fully live within a structured rollout designed to minimize disruption to your team.
Most solutions just move money; KEV solution moves information. While a processor leaves you to figure out which student paid for what, our solution automatically receipts the payment, ties it to the student record, and posts it to the correct GL account. It’s the difference between getting a pile of cash and having a perfectly balanced ledger.
KEV’s customer support portal gives your team access to help articles, step-by-step guides, and product documentation — available any time, without needing to contact support. For more complex questions, KEV’s support team is reachable directly through the portal. New users also receive hands-on training during onboarding, and additional resources like blogs, webinars and how-to videos are available through the KEV resource library.
KEV solution supports cash collection. Districts don’t need to go fully cashless to use KEV. When cash or checks are received at the school, staff record the transaction in KEV and issue a digital receipt on the spot. That payment is then tracked, reconciled, and reported the same way as any online transaction. Going cashless is an option, not a requirement.
When a family pays online, funds are processed and deposited directly to your district’s designated bank account — typically within 1–2 business days. Every transaction is matched to the correct fee, student, and GL account automatically, so your finance team always knows what was collected, when, and where it’s going.
KEV standardizes reconciliation across every school in the district. Rather than collecting reports from each school manually, finance teams get a real-time, district-wide view of all payments, deposits, and outstanding balances from one dashboard. Deposits are automatically matched to transactions, and any discrepancies are flagged — eliminating the manual spreadsheet work that typically falls on bookkeepers.
KEV’s support team manages the chargeback process on your behalf. When a dispute is filed, KEV works with the payment processor to respond with the transaction documentation needed to resolve it. Your district’s finance team is notified and kept informed throughout, without having to manage the dispute directly with the card network.
