Your school facilities team is stretched thin— fielding requests, tracking maintenance across multiple buildings, managing safety certifications, and staying ahead of compliance deadlines. ebase gives your entire team one place to see, manage, and track everything happening across your schools.
The Challenge
The Solution
ebase is the all-in-one facility management platform built for K-12 districts. Trusted by 7,000+ facilities across North America, ebase helps operations teams work smarter, stay compliant, and keep every school running safely.
Facilities Trust ebase
Daily Active Users
Years in K-12 Facilities
Hear from K-12 operations leaders
“The software has many functionality modules that are customized to a certain degree to fit the best use of the organization. It is user friendly and the customer care assistance/support is fantastic. I really like the metrics reporting tool since it provides information at my fingertips.”
DOMENIC M.
DIRECTOR OF EDUCATION MANAGEMENT
“Integrating ebase into our operation has been incredibly positive and I would highly recommend the software for any organization that generates work orders and operates facilities”
IAN H.
DIRECTOR OF OPERATIONS, EDUCATION MANAGEMENT
“Using both ebase and SchoolCash Online, we have experienced firsthand how each platform supports our processes efficiently. Bringing these platforms together within KEV Group will further amplify those efficiencies.”
FILOMENA GOLDSWORTHY
DISTRICT SCHOOL BOARD OF NIAGARA
“We have many modules of EBASE and working on getting another one. Very easy to use and teach for others to learn.”
RENEE R.
CUS/PLANT SERVICES OFFICER, FACILITES SERVICES
School facility management software is a purpose-built platform that helps K-12 districts manage work orders, preventive maintenance, facility scheduling, asset tracking, and safety compliance in one centralized system. Unlike generic tools, it’s designed for the specific workflows, compliance requirements, and multi-building complexity of school districts.
A CMMS (Computerized Maintenance Management System) is a platform that centralizes work order management, preventive maintenance scheduling, and asset tracking. K-12 districts benefit from a CMMS because it replaces scattered spreadsheets, phone calls, and paper logs — reducing response times, extending asset lifespans, and keeping facilities inspection-ready.
Unlike generic CMMS tools built for manufacturing or commercial real estate, ebase is designed specifically for the day-to-day realities of K-12 school districts. It supports school-specific workflows like health and safety certifications, hazardous material tracking, community rental management, and custodian scheduling — features you won’t find in tools not built for education.
Yes. ebase includes tools for tracking safety certifications, managing joint health and safety inspections, and documenting hazardous materials including asbestos and WHMIS-regulated substances. Teams can generate compliance reports instantly, ensuring your district is always prepared for audits and regulatory reviews.
Yes. ebase is built to scale across single schools and large multi-building districts. District-level managers gain visibility across all sites, while building-level staff — custodians, administrators, and maintenance technicians — see exactly what’s relevant to their location and role.
Implementation timelines vary based on district size and the number of modules selected. ebase’s onboarding team works directly with your facilities leadership to configure modules, migrate existing data, and train staff at every level — from directors to custodians — with no extra charge for support.
Yes. As part of KEV Group School Solutions, ebase and KEV’s SchoolCash platform are designed to work together — giving districts a unified view of both facilities operations and school finance. Rental revenue, facility-related payments, and operational data can be connected across both systems.
