School Accounting Solutions
See what you’ve been missing.
Payment & Fee Management
Track Every School Payment.
School Disbursement Solutions
Accountability for every dollar out.
School Disbursement Solutions
Keep every school facility operate safely.
Some payment platforms stop once money’s collected. But without accounting built in, schools still need to manually manage General Ledger posting, reconciliation, and reporting. There’s a better way.
The real financial work starts after money’s collected. Districts still need to reconcile deposits against bank statements, track fund balances across schools, manage disbursements, and produce audit-ready reports. And when cash or checks come in, some tools provide no digital receipt, no automatic posting, and no audit trail. That means even more manual work and a big financial blind spot.
The Old Way
Export transactions from the SIS. Manually enter them in accounting.
Need to use spreadsheets and third-party tools for General Ledger updates.
Delayed visibility. The district is never looking at current balances.
Parents need to use different systems for different types of fees.
Need separate systems for third-party payments (nutrition, transportation, etc.)
The KEV Way
Unified platform handles payments and posts them automatically.
Automatic accounting sync and General Ledger posting.
Real-time balance visibility, so budgets are always up-to-date.
Parents can pay all of their student activity fees from a single convenient portal.
Support for all vendors, with trusted lists and secure digital payments and disbursements.
Everything your school needs to manage payments, accounting, and audit-ready reporting.
Bring fees, payments, disbursements, accounting, and reporting onto one system. No manual exports, no lengthy reconciliations, and no gaps.
Get data you can trust, with real-time updates to school-level fund balances, transactions, and reconciliation status. No waiting on syncs, reports, or phone calls.
Eliminate fraud risk with digital audit trails from the classroom to the bank. When it’s time for an audit, answers and records are already available.
Try it, trust it, and then wonder how you ever lived without it. That’s the path taken by thousands of parents, bookkeepers, auditors, and district finance teams.
Everything your school needs to manage payments, accounting, and audit-ready reporting.
Bring fees, payments, disbursements, accounting, and reporting onto one system. No manual exports, no lengthy reconciliations, and no gaps.
Get data you can trust, with real-time updates to school-level fund balances, transactions, and reconciliation status. No waiting on syncs, reports, or phone calls.
Eliminate fraud risk with digital audit trails from the classroom to the bank. When it’s time for an audit, answers and records are already available.
Try it, trust it, and then wonder how you ever lived without it. That’s the path taken by thousands of parents, bookkeepers, auditors, and district finance teams.
More than 1 in 4 districts already use KEV. Here’s why.
More than 1 in 4 districts already use KEV. Here’s why.
online payments
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staff hours saved each year
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of athletic sales are digital
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Student Information Systems like Infinite Campus or Skyward are excellent at what they’re built for: student records, attendance, grades, and scheduling. But payments are often an add-on, and it shows. Most SIS-based payment modules can collect money, but they leave reconciliation, disbursements, refunds, and General Ledger posting to your team. A dedicated K-12 payment solution handles the entire lifecycle, not just the collection step.
Collecting payments is the easy part. The hard part — and where most districts lose hours every week — is everything that happens after: matching deposits to bank statements, posting to the right account, processing refunds and chargebacks, producing audit-ready reports, and giving the CFO real-time visibility into school-level balances. A centralized k-12 payment platform like KEV Group’s SchoolCash handles that full workflow.
Yes. KEV is the ‘missing middle’ that runs between your ERP and SIS, linking payments to the right student and account. Parents get a simple payment experience without your team entering data twice. You keep your SIS for what it does well and add a purpose-built K-12 finance platform for everything financial.
Yes — online school payment processing, POS terminals, and cash + check, all in one ledger. Every transaction is receipted and posted automatically, which is why districts using KEV get a complete picture of school finances instead of one that’s only as good as their online channel.
A centralized school payment platform simplifies the parent side because they’re not toggling between an SIS portal for one thing and a separate fundraising tool for another.. Parents see one school payment system across every school, every fee, and every activity. Apple Pay, Google Pay, and credit card are all supported.
There’s a big difference. SIS payment modules typically generate a report; our platform has real-time visibility and generates a reconciled General Ledger entry. Real-time school-level fund balances, district-wide dashboards, automatic deposit matching, and built-in audit tools mean your finance team finances rather than building things manually.
For attendance and grades, sure. For K-12 audit compliance, usually not. Districts get flagged on missing chain of custody, manual reconciliation, and inadequate cash-handling controls — none of which a payment-collection add-on is designed to solve. A dedicated digital audit trail platform shows the full path from the classroom to the bank.
You keep it. KEV is designed to complement your SIS, not replace it. The integration runs in the background; the SIS continues to be the source of truth for student data while KEV becomes the source of truth for financial data. Districts get the best of both, without overlap and without giving up either platform.
Most districts go live in a few months. At KEV, all we do is K-12, so integrating with Student Information Systems is something we do every day. Our team handles the rollout, training, and school cash management support so your IT team isn’t carrying the project.
