How Corvallis School District Streamlined Payments and Boosted Revenue

For many school districts, managing payments is a manual marathon of Excel spreadsheets and line-by-line data entry. Nathan Kamari, Accounting and Business Systems Specialist at Corvallis School District, knew there was a better way.

In this video, Nathan shares how moving to InTouch Pay by KEV transformed their business office from a “cumbersome” manual process to an efficient, audit-ready system that actually drives more revenue for the district.

The Challenge: Manual “Line-by-Line” Inefficiency

Before implementing InTouchPay by KEV, the district faced several hurdles that are common in school business offices:

• Fragmented Tracking: Payments were recorded via Excel spreadsheets and physical logs.
• Manual Data Entry: The business office had to manually re-enter every transaction into the accounting software, line by line.
• Lack of On-Site Support: School Administration staff often had to be physically present at events to troubleshoot payment issues.

The Solution: Instant Financial Visibility & Audit Security

By switching to Intouch Pay’s integrated credit card terminals and reporting tools, the district saw immediate improvements in three key areas:

• Zero Audit Findings: By recording receipt numbers directly into the accounting software, the district created a transparent paper trail. When auditors have questions, detailed reports are pulled in seconds, leading to a clean audit record.
• Increased Revenue through Convenience: Offering families and vendors the option to pay via credit card at athletics and back-to-school rallies has led to higher collection totals. When it is easier to pay, the district sees more revenue coming in.
• Real-Time Live Reporting: Event supervisors no longer have to wait until the next business day to see their totals. The district can now pull live reports during an event to see exactly how much has been collected in real-time.

“It’s just a few clicks. I just check the totals, make sure they match what the bank says, and move on my way.”

Is Your District Still Using Manual Spreadsheets?

The success at Corvallis School District proves that you don’t need a massive team to handle complex, big-district financial challenges. With the right tools, any district can ensure transparency, simplify audits, and provide better service to their community.

Ready to modernize your school’s payments?