Your ERP tracks district totals. But what happens to every dollar before it gets there? KEV School Accounting Solution gives you real-time visibility and control over every school-level transaction: from the moment money is collected to the moment it hits your ledger.
The Challenge
Cash in envelopes. Checks in backpacks. Spreadsheets that only one person understands. Manual processes slow your team down and leave every transaction one step away from an error.
By the time your ERP sees a deposit, the transaction detail is already gone. You can’t see who paid, what activity it was for, or whether every dollar was accounted for along the way.
Delayed reconciliation. Missing receipts. Unofficial payment apps. Each one is a small gap — until an audit finds them all at once.
The Solution
KEV School Accounting Solution is the only purpose-built accounting solution designed specifically for how K-12 schools collect, manage, and report on activity funds. It works alongside your existing ERP, closing the visibility gap between school-level transactions and district-level reporting.
Set up fees once and let the system handle the rest. Billing cycles run automatically based on your calendar, grade, or activity — with every charge mapped to the right GL account from day one.
Cash, card, cheque, or digital wallet — online, at the front office, or on the field. Every payment is instantly receipted, posted to the correct account, and tied to the right student.
Guided month-end reconciliation helps bookkeepers clear transactions, flag discrepancies, and lock periods — turning a painful chore into a consistent monthly control.
No documentation, no payout. PO tracking, check-writing safeguards, and duplicate invoice alerts keep every disbursement accountable — and every audit clean.
Over 50 pre-built reports give district finance teams, principals, and auditors exactly what they need — from student-level transactions to district-wide summaries — without chasing spreadsheets.
Reconciliation accuracy
Reduction in manual work
Transaction audit trail
Hear from K-12 operations leaders
“KEV’s point-of-sale devices let our staff process card payments seamlessly — no manual re-entry needed. Every payment posts automatically to the right GL account and deposits to the correct bank, saving time and reducing errors.”
School Finance Staff, KEV Customer
“We’ve reduced cash handling, eliminated manual work, and gained real-time visibility into school spending. It’s made life easier for our bookkeepers and brought consistency to our reporting.”
District Finance Leader, KEV Customer
“With KEV’s School Finance Platform, we’ve reduced cash handling, eliminated manual work, and gained real-time visibility into school spending. It’s made life easier for our bookkeepers and brought consistency to our reporting.”
John Musso, Business Manager
“KEV saves us time and works for our bookkeepers. We have more control over school funds, which is very important because we were collecting $2 million per year in cash from our schools”
Director of Business Services, Ascension Parish School Board
