One School Finance Platform. Every School. Every Dollar.
KEV School Finance Platform goes where other systems stop, moving beyond the limits of spreadsheets, ERPs, and SIS platforms to solve the school finance gap they were never built to handle.
By uniting payments, school accounting, and reporting in one powerful system, KEV gives districts the clarity to see every dollar, the control to safeguard every fund, and the confidence to stay audit-ready at all times.
Purpose-built for K–12, KEV becomes the essential third pillar of district operations—working alongside your ERP and SIS to bring every piece of school-level finance together. From managing every fee across every school, to capturing payments through any channel, and tying each transaction to accurate, auditable records, KEV replaces scattered tools and manual work with unmatched visibility into the funds flowing in and out of your schools—all while delivering a seamless, convenient experience for parents and students.
The KEV School Finance Platform
All fees, fines, and fundraising. One system.
Fee Management
Managing fees, fines, and fundraising shouldn’t mean juggling spreadsheets or bouncing between systems. From tech fees and field trips to fundraisers, KEV School Finance Platform centralizes every type of fee in one place. Bookkeepers no longer have to switch between tools or piece together reports, and districts gain complete visibility into what’s charged, who’s paid, and what’s outstanding across every school.
- Set up and assign fees in seconds to students, groups, or entire schools
- Syncs with your SIS to automatically apply fees based on grade, class, or activities
- Fees are automatically mapped to the right GL accounts and can roll up to the correct ERP accounts
Total Control Over Every Dollar In And Out.
School Accounting
ERPs stop at district-level totals, leaving schools to manage daily accounting on their own. KEV changes that with school-level accounting that works alongside your ERP—tracking every dollar in and out and capturing a full audit trail of every handoff. District finance teams finally gain the visibility and control they need to safeguard funds, enforce accountability, and quickly identify red flags.
- Standardized chart of accounts and district-managed vendor lists support roll-up reporting and consistent accounting across schools
- Advanced disbursement controls, including check writing safeguards, PO tracking, and alerts for low fund balances or duplicate invoices
- Guided reconciliation helps bookkeepers quickly clear transactions, flag discrepancies, generate month-end reports, and lock periods
Every payment method, every channel. Unified.
Payments
Most systems only handle online payments, leaving cash, checks, and in-person transactions scattered across paper logs and disconnected tools. KEV brings it all together by unifying every payment method and channel into one fully integrated platform with school accounting. Districts can manage every dollar with confidence, knowing each transaction is automatically tracked, receipted, and accounted for—while reducing risk of school-level fraud, manual work, and errors.
- Accept any payment method—cash, card, cheque, or digital wallet—online, in-person, or via POS devices
- Every dollar is mapped to the correct student, item, and account for total traceability
- Payments are instantly receipted, posted to the correct GL, and routed to the right school bank account
One school store. One checkout. One-stop-shop for parents.
Parent & Student Experience
Paper slips vanish. Cash stays home. Parents stop wondering what’s due, where to pay, or which login to use. KEV puts a single, personalized school store at their fingertips—so whether it’s school plays, team jerseys, or cookie dough fundraisers, it’s all there, organized by student. And when the experience is easier for families, more payments move online—cutting cash handling, handoffs, and risk in schools.
- Single platform for parents to manage all fees, for all students, across all schools
- Instant notifications and reminders delivered straight to parent inboxes
- Pay, sign, and complete forms —all in one seamless checkout
Complete Financial Visibility at every level.
Reporting
KEV delivers real-time financial visibility at a level districts have never seen before. From a single student’s obligations to the financial health of the entire district, every role—from bookkeepers to principals to district finance—gets the exact insights they need, when they need them. Whether tracking unpaid fees, planning category budgets, or preparing for audits, KEV keeps every dollar visible – eliminating the financial blind spot for good.
- Over 50 pre-built reports deliver real-time insights at the student, item, category, school, and district levels
- Easily generate state reports like GASB and 1099s
- Built-in audit tools to ensure clean, transparent, and stress-free audits.
Built to Integrate with the Systems You Already Use
Your district’s financial oversight depends on systems that work together. KEV finance platform is designed to integrate seamlessly with your existing infrastructure, bringing together student data, payments, and accounting into one connected experience.
Enterprise Resource Planning (ERP) Systems
EYour ERP remains your system of record for district finances. KEV integrates to ensure every fee is accurately mapped to the right chart of accounts, with category totals rolled up across schools and pushed back to your ERP. The result? Up-to-date financials, faster reporting, and complete confidence in the numbers.
Student Information Systems (SIS)
Student Information Systems (SIS)Connect student records directly to school fees. As students join classes, activities, or change schedules, KEV’s financial platform syncs that data to ensure every fee is accurately and automatically assigned. No manual uploads, no missed charges.
Nutrition Services Software
Nutrition Services SoftwareBy integrating with your district’s nutrition services vendor, KEV brings meal plan payments into the same checkout experience as activity fees. Parents can quickly add meal funds, view balances, and set auto-replenish—all from one easy-to-use platform.
Fees, Fines, and Asset Management Software
Fees, Fines, and Asset Management SoftwareKEV pulls all your school-based fees into one system—no spreadsheets, no double entry. Whether it’s a field trip, a lost textbook, or damaged equipment, charges can be automatically assigned, with every payment recorded, receipted, and visible at both the school and district level.
Customer Success Story
Klein Independent School District, a Texas district serving more than 53,000 students in northwest Harris County, sought a better way to improve financial visibility and simplify payment management across its 50 schools.
Activity Fund Specialist at Klein ISD, shares how the district adopted KEV School Solution to streamline fee collection, reduce cash handling, and provide clearer financial reporting.
FAQ
The SchoolCash Suite is KEV’s school finance software for K-12 districts. It brings together school fee management, payments (online and in-person), school-level accounting, disbursements, reconciliation, and audit-ready reporting in one connected platform. Instead of using separate tools for fees, fundraisers, payments, and accounting, districts can manage school activity funds in one place.
KEV School Solutions delivers powerful, audit-ready reporting that gives districts complete financial visibility into school funds. Auditors can access a full digital audit trail — including transaction history, receipting, deposits, approvals, disbursements, and reconciliation records. Principals and school staff can monitor school financial health by tracking balances, participation, and activity performance in real time. District finance teams gain unified reporting across all schools, with the ability to drill from district summaries down to student-level transactions, general ledger activity, and compliance reporting — helping ensure strong oversight and confidence in every dollar collected and spent.
KEV’s implementation approach is designed specifically for K-12 districts — structured, practical, and focused on getting schools live quickly with minimal disruption. Our team works closely with district stakeholders to configure schools, set up financial workflows and permissions, integrate with key systems such as your SIS and ERP, and deliver role-based training for bookkeepers, school staff, and district leaders. Timelines vary by district size and complexity, but many districts are up and running in a matter of weeks, with larger rollouts often completed in a few months.
KEV is both. KEV is more than a payments tool or standalone accounting software. It is a purpose-built school finance platform that unifies payments, accounting, and financial reporting into a single system. This means districts can not only collect fees and manage in-person and online payments, but also track how funds are receipted, deposited, reconciled, and reported — with full visibility from student-level transactions up to district-wide financial oversight.
Yes. Our software allows schools to create a personalized school store where parents can view fees, fines, and fundraising items for multiple students across every school in a single, unified place. Parents can complete required digital forms, provide signatures, and submit payments together in one seamless checkout experience, without needing to complete separate steps for each child or school. This streamlined experience saves time for parents while helping schools increase completion rates and reduce administrative follow-up.
Absolutely! KEV supports all payment methods, cash, card, and digital wallets for in-person payments. That means schools can collect payments at the front office or on the go at the football field via POS devices. Every transaction is tied to the right student, item, and posted to the GL for accurate reporting each time.
KEV doesn’t replace your ERP—it completes it. Your ERP is the backbone of district finance, built to manage district-level finances, payroll, and accounting. But it wasn’t designed to capture the millions of dollars moving through schools every day—things like field trips, athletics, fundraising, and fees. KEV is purpose-built to fill that gap, bringing every school-level transaction into view and connecting each dollar to the right student, school, and account. By integrating directly with your ERP, KEV ensures every fee is accurately mapped to your chart of accounts, automatically rolled up across schools, and posted back for clean, audit-ready financials.
KEV’s SchoolCash helps districts manage student activity funds with better visibility, stronger internal controls, and cleaner processes. Schools can create and track fees, collect payments across all methods, issue receipts, manage deposits, approve disbursements, reconcile accounts, and produce reports in one system. This gives finance teams a clearer view of every dollar tied to student activities.
Yes. KEV is designed specifically to eliminate spreadsheets, paper tracking, and manual reconciliation. KEV replaces those manual processes with a single, unified platform that manages the entire lifecycle of school funds—from fee setup to payment collection to accounting and reporting. Instead of tracking payments in spreadsheets or reconciling data across systems, everything is captured automatically in one place, which not only saves time but also reduces errors.
Absolutely! Yes—KEV supports all payment types, not just online payments. While many systems only handle online transactions, KEV brings cash, checks, cards, and digital payments together in one platform—so nothing is tracked outside the system. Every transaction is receipted, tracked, and tied to the correct student and GL code, giving schools a complete view of collections and helping districts maintain accurate, audit-ready financial records.
KEV ensures every payment — whether online, cash, check, or card — is receipted immediately and recorded in real time. As funds move through the school, each step — collection, handoff, deposit preparation, and reconciliation — is tracked and time-stamped in the system. KEV ensures a complete digital audit trail of every transaction and hand-off.
KEV’s SchoolCash is designed to connect student level activity to district finance records. Fees can be tied to the right category codes and chart of accounts, and payments are posted to the correct general ledger records and synced with the ERP. This helps districts keep school accounting clean, consistent, and audit ready.
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Close the gaps, gain full visibility, and take control of school payments and accounting.