KEV Group – Leaders in School Activity Fee Management 2018-06-20T20:57:44+00:00
School Cash Suite

The School Cash Suite is a web-based educational software solution designed to meet the unique financial needs of K-12 public schools. The Suite is the only solution available that fully integrates online payments, fee management, school-level accounting, and digital forms. The system was developed with the advice of industry leaders in preventing fraudulent activity, accounting, and educational policy and procedures. Our solution simplifies tasks, while providing transparency, accountability, internal controls and reporting capabilities district business officials require.

Trusted Throughout the K-12 Community

8,500+ Schools

The School Cash Suite has been adopted by over 8,500 schools, across 23 states and 10 provinces.


The School Cash Suite manages over $1.5 billion annually in school generated funds.

20+ Years

20 years of unparalleled product innovation, developed in collaboration with the education community, and informed by over 150 years of collective KEV staff educational experience.


I had a grandmother of four come up and tell me how much she loves the system. She always wanted to help her grandchildren pay for their lunches. Now she preloads funds for them online every week. It’s amazing to hear these stories of how the system helps people even in these little ways.

Karla Vink, Finance Manager - School Services, Avon Maitland District School Board
Rochester City School District

School Cash Accounting improved efficiencies, accountability and allowed for reliable government reporting and provided improved overall district transparency. Due to reduced staffing costs and an overall reduction in the time dedicated to bookkeeping, the program has provided a return on our investment that can be measured in the reduction of staff time in managing the daily operation of our student activity accounts.

Robert Kwiecien, Cash Management Analyst Rochester City School District, NY
Roth Elementary School

This system is so easy for me; everything makes sense. I like how I can get my work done right away, fast and I don’t have to think about it too much. The reports are easy to read and the whole system is user-friendly. I was trained in two hours and haven’t looked back. The calculating deposit screen is my favorite part and an adding machine tape in seconds. The bank reconciliation is heavenly!

Donna Aune, Roth Elementary School – Klein, TX

I really like School Cash and found it easy to learn. I collected over $50,000 in three days, and I love how the deposit screen assists with counting and receipting. On orientation night, we had thousands of people through our school and I had stacks of checks two to three inches high. The automatic adding machine tape is a dream.

Karen Streeper, Krimmel Intermediate – Klein Isd, TX
Palm City

I like how self-explanatory School Cash is. It’s very logical! I can easily see the next thing I need to do. Deposits move way quicker than in my old system. Your trainers were delightful. I really liked being able to focus on one area at a time for each training session.

Gail, Palm City Elementary School, Martin County, FL
International School Los Angeles

We searched all around for a solution like this, and nothing came close to the School Cash Suite! The system is by far the most comprehensive school finance solution out there. I would strongly recommend it to anyone who is serious about taking control of how their activity fees are collected and managed. We have been able to collect 100% of our activity fees online with the School Cash Suite. I can confidently say the system has saved us tens of thousands of dollars by eliminating incidences of theft and loss as well as drastically increasing efficiencies. Our bookkeepers love how simple it is to put their fees online. The solution connects directly with our Student Information System to assign the right fees to the right students.

Mastaneh Fatemi, Corporate Business Manager, International School of Los Angeles

Supporting the Entire School Community

District Staff

District Staff

Standardize school accounting practices across the district and meet reporting requirements

Create digital footprints over every transaction and obtain clean and reliable audits

Gain better visibility and easily generate district-wide financial reports

Leverage real-time data to expose cost saving opportunities

Improve risk management practices and safeguard the district’s assets from loss and fraudulent activities.

School Office Staff

School Office Staff

Save hours on administrative processing tasks by automating accounting activities with a simple school accounting software built for school staff

Eliminate the need for in-depth accounting knowledge

Avoid daily interruptions and trips to the bank

Reduce the collection and handling of school cash, checks, and permission forms

School Office Staff


Decrease cash handling and allow for more instructional time

Improve school to home communication for school activities

Track and manage fee payments and form collection with ease

Create and post activities and student fees online for parents to view and purchase

Parents and Students

Parents & Students

Conveniently make payments for student fees online

Say hello to smart online forms, and goodbye to cumbersome paper based forms for data submissions

Stay connected and informed of all school activities

Never miss out on field trips, school events, yearbooks and more

Parents and Students
KEV District Staff

Key Success Criteria

20 years of education focus alongside the collaborative insight of school business leaders across North America has provided KEV Group with a unique vantage point on school financial management matters. It is the fine and careful attention to detail in product design, coupled with the power of an engaged and passionate user community, that amplifies a school districts’ ability to move well beyond just “modifying” their business practices to truly transforming them.

KEV District Staff

Our Partners

Pipeda - KEV Group
Pipeda - KEV Group
SSAE 16 - KEV Group
SSAE 16 - KEV Group
PCI - KEV Group
PCI - KEV Group
Cloud Backup - KEV Group
Cloud Backup - KEV Group

Speak with One of Our School Finance Experts

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