One Platform. Every School. Every Dollar.
KEV goes where other systems stop, moving beyond the limits of spreadsheets, ERPs, and SIS platforms to solve the school finance gap they were never built to handle.
By uniting payments, school accounting, and reporting in one powerful system, KEV gives districts the clarity to see every dollar, the control to safeguard every fund, and the confidence to stay audit-ready at all times.
Purpose-built for K–12, KEV becomes the essential third pillar of district operations—working alongside your ERP and SIS to bring every piece of school-level finance together. From managing every fee across every school, to capturing payments through any channel, and tying each transaction to accurate, auditable records, KEV replaces scattered tools and manual work with unmatched visibility into the funds flowing in and out of your schools—all while delivering a seamless, convenient experience for parents and students.
All fees, fines, and fundraising. One system.
Fee Management
Managing fees, fines, and fundraising shouldn’t mean juggling spreadsheets or bouncing between systems. From tech fees and field trips to fundraisers, SchoolCash centralizes every type of fee in one place. Bookkeepers no longer have to switch between tools or piece together reports, and districts gain complete visibility into what’s charged, who’s paid, and what’s outstanding across every school.
- Set up and assign fees in seconds to students, groups, or entire schools
- Syncs with your SIS to automatically apply fees based on grade, class, or activities
- Fees are automatically mapped to the right GL accounts and can roll up to the correct ERP accounts
Total Control Over Every Dollar In And Out.
School Accounting
ERPs stop at district-level totals, leaving schools to manage daily accounting on their own. KEV changes that with school-level accounting that works alongside your ERP—tracking every dollar in and out and capturing a full audit trail of every handoff. District finance teams finally gain the visibility and control they need to safeguard funds, enforce accountability, and quickly identify red flags.
- Standardized chart of accounts and district-managed vendor lists support roll-up reporting and consistent accounting across schools
- Advanced disbursement controls, including check writing safeguards, PO tracking, and alerts for low fund balances or duplicate invoices
- Guided reconciliation helps bookkeepers quickly clear transactions, flag discrepancies, generate month-end reports, and lock periods
Every payment method, every channel. Unified.
Payments
Most systems only handle online payments, leaving cash, checks, and in-person transactions scattered across paper logs and disconnected tools. KEV brings it all together by unifying every payment method and channel into one fully integrated platform with school accounting. Districts can manage every dollar with confidence, knowing each transaction is automatically tracked, receipted, and accounted for—while reducing manual work, errors, and financial risk.
- Accept any payment method—cash, card, cheque, or digital wallet—online, in-person, or via POS devices
- Every dollar is mapped to the correct student, item, and account for total traceability
- Payments are instantly receipted, posted to the correct GL, and routed to the right school bank account
One store. One checkout. One-stop-shop for parents.
Parent & Student Experience
Paper slips vanish. Cash stays home. Parents stop wondering what’s due, where to pay, or which login to use. KEV puts a single, personalized store at their fingertips—so whether it’s school plays, team jerseys, or cookie dough fundraisers, it’s all there, organized by student. And when the experience is easier for families, more payments move online—cutting cash handling, handoffs, and risk in schools.
- Single platform for parents to manage all fees, for all students, across all schools
- Instant notifications and reminders delivered straight to parent inboxes
- Pay, sign, and complete forms —all in one seamless checkout
Complete Financial Visibility at every level.
Reporting
KEV delivers real-time financial visibility at a level districts have never seen before. From a single student’s obligations to the financial health of the entire district, every role—from bookkeepers to principals to district finance—gets the exact insights they need, when they need them. Whether tracking unpaid fees, planning category budgets, or preparing for audits, KEV keeps every dollar visible – eliminating the financial blind spot for good.
- Over 50 pre-built reports deliver real-time insights at the student, item, category, school, and district levels
- Easily generate state reports like GASB and 1099s
- Built-in audit tools to ensure clean, transparent, and stress-free audits.
Built to Integrate with the Systems You Already Use
Your district’s financial oversight depends on systems that work together. KEV’s school finance platform is designed to integrate seamlessly with your existing infrastructure, bringing together student data, payments, and accounting into one connected experience.
Enterprise Resource Planning (ERP) Systems
EYour ERP remains your system of record for district finances. KEV integrates to ensure every fee is accurately mapped to the right chart of accounts, with category totals rolled up across schools and pushed back to your ERP. The result? Up-to-date financials, faster reporting, and complete confidence in the numbers.
Student Information Systems (SIS)
Student Information Systems (SIS)Connect student records directly to school fees. As students join classes, activities, or change schedules, KEV’s financial platform syncs that data to ensure every fee is accurately and automatically assigned. No manual uploads, no missed charges.
Nutrition Services Software
Nutrition Services SoftwareBy integrating with your district’s nutrition services vendor, KEV brings meal plan payments into the same checkout experience as activity fees. Parents can quickly add meal funds, view balances, and set auto-replenish—all from one easy-to-use platform.
Fees, Fines, and Asset Management Software
Fees, Fines, and Asset Management SoftwareKEV pulls all your school-based fees into one system—no spreadsheets, no double entry. Whether it’s a field trip, a lost textbook, or damaged equipment, charges can be automatically assigned, with every payment recorded, receipted, and visible at both the school and district level.
Ready to manage every dollar?
Close the gaps, gain full visibility, and take control of school payments and accounting.